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Company :
   Acs Recruitment
Job Title : Assistant to Practice Director
Job Category / Job Sector : Assistant
Job Reference : STN1012
Job Description :
An opportunity has arisen for a self-motivated and enthusiastic Assistant to the Practice Director of a law firm in Southport.

With supervision from Practice Director, duties and responsibilities include:

* Handling initial Practice Management issues and enquires.
* Interpreting, assisting and advising employees on Practice Management procedures and policies within the specified guidelines.
* Supporting the Practice Director on grievance and disciplinary casework, ensuring the implementation of policy, legislation and best practice.
* Assisting with training, planning and delivering appropriate training, including inductions for new staff.
* Assisting with employee safety, welfare, wellness and health.
* Assisting with developing Practice Management planning strategies, systems and practices.
* Assisting with management of audits pertinent to the Practice Management Department.
* Assisting with the coordination of work of contractors.
* Establishing, creating, maintaining and controlling all personnel details, recruitment details, all records including minutes of meetings, all files, correspondence, reports, organisation charts, holidays, sickness, absence, training records, appraisals and equality monitoring.
* Recruitment administration.
* Assisting with planning and utilisation of space and resources.
* Assisting with ensuring that internal and external mail is distributed effectively.
* Assisting with liaising with engineers and IT Department when required to do so, in order to ensure their efficient operation of photocopiers, franking machines etc.
* Assisting with monitoring of stock levels of all consumable items, informing the IT department when orders need to be placed for additional items.
* Assisting with management of property matters including renovation, decoration and interior design.
* Assisting with co-ordination of any moves within the office.
* Assisting with essential central services such as furniture, stationery, reception, security, maintenance, mail/postage, archiving, cleaning, catering, waste disposal and recycling and any other sundries.
* Supervision of shredding areas and arranging shredding to be completed on a regular basis to ensure the offices are kept neat and tidy.
* Assisting with monitoring of timekeeping for all staff and providing a weekly report to the Practice Director.
* Travelling between all offices for any Practice Management duties required.
* Assisting with employee safety, welfare, wellness and health.
* Assisting with the business continuity plan.

To be considered for this excellent opportunity, the attributes required are:

* Previous Personal Assistant, Human Resources or Facilities experience preferably within a legal services environment.
* Proven supervisory skills of administrative staff, e.g. office assistants, receptionists and couriers.
* Motivated, enthusiastic and take a proactive approach to work.
* Ability to create positive working relationships.
* Ability to use own initiative with a `can-do` attitude and positive approach.
* Ability to motivate and empower others to reach their goals.
* Excellent IT and administrative skills.
* High levels of attention to detail.
* Ability to form good relationships with colleagues, customers and suppliers and to work as part of an effective team.
* Excellent communication skills, both oral and written.
* Well presented, punctual, confident, friendly, helpful and self-motivated.
* Flexible in your working approach with the ability to multi-task and prioritise workloads.
* Exceptional interpersonal and communication skills, especially the ability to communicate effectively with a wide range of people.
* Well organised, with a clear and professional manner.

All Applicants will be reviewed within the next working day and successful applicants will be acknowledged within 2 working days.

ACS Recruitment Consultants Ltd are the market leader within Legal Recruitment and we specialise in the placement of Qualified Solicitors, Legal Executives, Paralegals, Legal Secretaries and Support Staff at all levels.

Skills (Years Experience) :
Language Requirements :
Employment Type :
  • Permanent
Salary/Rate : From: Unspecified  To: 25000 per year
Other Information
Min. Qualifications : Unspecified
Min. Experience (Years) : Unspecified
Job Location : Southport - UK
Post Date : 12 Jan 2018
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